Billing Schedules & Rules
Billing Schedules & Rules
Billing Schedules in GAAPx automate the timing, calculation, and generation of customer invoices. Because GAAPx operates as a true subsidiary ledger on Revenue Cloud principles, billing schedules operate independently from revenue recognition schedules.
:::info SCREENSHOT PLACEHOLDER: Billing Schedule Grid
Location in App: App > Billing > Schedules
Visual Description: Filterable schedule grid showing upcoming invoice trigger dates, contract IDs, customer names, billing amounts, and approval status.
Recommended Dimensions: 1200 x 675
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Supported Billing Frequencies & Rules
- Annual Upfront: Full contract value invoiced upon signature or service start date.
- Semi-Annual / Quarterly: Equal recurring installments invoiced on scheduled cycle dates.
- Monthly In Advance: Standard SaaS subscription invoicing on the 1st of each month or anniversary date.
- Monthly In Arrears: Usage-based consumption and overages calculated and invoiced at period close.
- Milestone-Based: Triggered upon completion of deliverables (e.g. 50% on signature, 25% on UAT sign-off, 25% on Go-Live).
Proration & Mid-Month Alignments
When contracts start on non-cycle days (e.g., March 18th):
- Daily Proration: Invoices calculate exact daily fraction
(Days Remaining / Days in Month). - Cycle Alignment: Future invoices automatically align with standard calendar months or billing quarters.