---
id: quickbooks
title: QuickBooks Online Integration
sidebar_label: QuickBooks Online
description: How GAAPx automatically syncs customers, invoices, and month-end ASC 606 journal entries to QuickBooks Online.
keywords:
  - QuickBooks Online revenue recognition
  - QBO ASC 606 sync
  - Automated journal entry sync QBO
author: GAAPx Integrations Team
last_updated: 2026-10-02
---

# QuickBooks Online Integration

> **Quick Summary:** The GAAPx QuickBooks Online (QBO) integration automates bi-directional data flow: pulling customer invoices from QBO into GAAPx for revenue scheduling, and pushing audit-ready month-end ASC 606 journal entries directly into your QBO General Ledger.

---

## Connection & Setup

1. In the GAAPx Admin console, navigate to **Admin > Integrations**.
2. Click **Connect QuickBooks Online** and sign in with your Intuit Administrator credentials.
3. Map your Chart of Accounts:
   - **Deferred Revenue Account**: e.g., `2100 - Deferred Revenue` (Current Liability)
   - **Earned Revenue Account**: e.g., `4000 - Subscription Revenue` (Income)
   - **Contract Assets (Unbilled)**: e.g., `1250 - Unbilled Receivables` (Current Asset)

---

## Sync Capabilities

| Data Flow | Direction | Cadence |
| :--- | :--- | :--- |
| **Invoices & Credit Memos** | QBO $\rightarrow$ GAAPx | Real-time webhook or hourly poll |
| **Month-End Journal Entries**| GAAPx $\rightarrow$ QBO | Automated upon Period Close approval |
| **Customer Master Records** | Bi-directional | Continuous sync |